Develop a realistic schedule.
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Work with your consulting partner to develop a flexible schedule which ensures adequate data validation, employs use case testing, and provides extensive staff training. January 1 is always the best selection for a payroll go-live date, but the beginning of a quarter is ok too. Set a date and manage to that date, but have a backup date in mind. Payroll mistakes are costly in terms of employee confidence and moral and possible in financial liability terms too.
Connect@ADP
Do not go-live before you are sure you have it right. If you have multiple facilities consider a phased implementation schedule. Data Migration is often the bottleneck which busts the budget and schedule early in a payroll implementation project. Work closely with your implementation partner to prepare your legacy data for import to the new system.
The data migration task requires your IT staff, expert payroll staff, and your implementation partner work closely together.
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But remember, the accuracy of your data is always your responsibility. Examples of things to look for include: Plan to prepare employees for any changes to come with the new payroll system. There usually are one or more systems which may need to be integrated with your new Payroll application. Time clocks and scheduling software are common examples. Where possible synchronize employee ID, department, and position codes across these systems.
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It is also important to designate the payroll application as the system of record for employee data and develop policies and procedures to enforce that relationship. Payroll implementations require multiple input-build-output validation cycles. Several periods of parallel payroll processing are typically necessary before you are confident the new payroll system is ready to be deployed.
Often, your payroll staff will need to maintain employee master data in both the new and the legacy system for a period of time. Your staff needs to be ready and able to handle the extra workload.
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This may mean you need to borrow help from other departments or hire temporary staff to support the implementation. Develop a realistic schedule. Work with your consulting partner to develop a flexible schedule which ensures adequate data validation, employs use case testing, and provides extensive staff training. January 1 is always the best selection for a payroll go-live date, but the beginning of a quarter is ok too.
The Top 10 Tips for a successful Payroll Implementation - Connect@ADP an ADP Australia Blog
Set a date and manage to that date, but have a backup date in mind. Payroll mistakes are costly in terms of employee confidence and moral and possible in financial liability terms too. Do not go-live before you are sure you have it right. If you have multiple facilities consider a phased implementation schedule.
Data Migration is often the bottleneck which busts the budget and schedule early in a payroll implementation project. Work closely with your implementation partner to prepare your legacy data for import to the new system. The data migration task requires your IT staff, expert payroll staff, and your implementation partner work closely together.
But remember, the accuracy of your data is always your responsibility. Examples of things to look for include: